A plan to use SharePoint and OneDrive to store and access your company data
O365, Microsoft’s cloud based services solution, provides two applications (apps) for storing and accessing your data: SharePoint and OneDrive. This article (including posts) will introduce you to these applications and guide you as use them effectively and efficiently to store your business files and folders in a consistent manner. This consistency will keep the data organized so that you and your fellow staff members can easily store and find data now and moving forward.
This article represents one plan and only describes those features relevant to it. This is not an attempt to teach all features of these apps.
This plan demonstrates the use of these apps through a browser. Once your organization is up and running with the features through a browser, you may want to add syncing functionality to increase efficiency. That functionality is left for a future article.
if your company has implemented this plan, please review this article and it’s posts and make sure you are familiar with this plan before starting to use these apps.
Upon first review of this article, we recommend reading the posts in order. Thereafter, you may want to jump around while you are refreshing your memory about a particular subject.
The plan outlined in this article does not utilize all of the features of either OneDrive or SharePoint. It purposely limits the features in order to:
- Streamline the operations
- Make it easier for users to learn
- Keep the organization of data more structured, and therefor easier to implement and maintain
- Omit features with less benefits
We strongly encourage users to stick to the operations of the plan outlined in this article until the plan is enhanced. Clicking on other links and using additional features can easily have deleterious effects. If you are interested in additional features, please reach out to your supervisor and/or administration before trying them.
Please do NOT create additional sites or libraries without reviewing the need to do so with your supervisor and/or administrator.
Please access the features of this plan by directing a browser to: https://office.com and logging in with the credentials provided to you by your administrator.
If you have questions about this, please let us know and we will be happy to assist you.