Identify those SharePoint libraries you will frequently access
SharePoint libraries are controlled by permissions set by the administrator. These permissions control which libraries you have access to, and what you can do with them (read only, edit, publish, etc.). There may be many libraries you have access to, but perhaps there are only a few that you will frequently use. This article will guide you through “Following” specific libraries to make them easier to access.
Why should I follow a library?
Benefits of “Following” a library are:
- Followed libraries show up when you open SharePoint (you won’t have to search for them each time).
- It becomes easier to create shortcuts to SharePoint folders
- Your OneDrive window lists only those Shared Libraries which you are following.
NOTE: SharePoint contains sites, and those sites contain libraries. Technically, you “follow” a site instead of a library. However, since in this plan there will only be one library per site, and since the goal of following a site is to mark which libraries you frequently use, we will refer to the act as “following” a library.
After following these steps and following a site/library it can take a while for the change to be reflected throughout your O365 account.
Steps to follow a site/library
Site/Library listed on SharePoint homepage
When you return to the SharePoint homepage, you will see the sites/libraries you are now following.
NOTE: it may not show up here immediately. You may have to wait a while.
I can’t find a library
If you search for a library and you are not able to find it, the reason could be:
- You do not have access to that library. If you feel that you need access to it, please contact your supervisor and/or network administrator.
- You may be spelling it wrong. Please check your spelling.
- You may have just recently been given permission to it. It can take up to an hour for you to be able to access a library.
If you have questions about this, please let us know and we will be happy to assist you.