Send a link to a SharePoint file to a specific external recipient
You have a document in a SharePoint library and you want to send it to an external user (someone outside of your company), and you want to secure the transfer so nobody else can get the document. This article will walk you through the steps to send the document securely.
If someone else in your organization needs access to the document, they should be able to retrieve it through their own access to the library. If they don’t have access to the SharePoint library, then you should discuss this situation with your supervisor or HDF. In this case, the “recipient” may need to be given access to library or the document may need to be moved to a different library. You should not be “sending” SharePoint links or documents to internal users.
Send a link to a SharePoint library document
The following steps show how to send a link to a document in a SharePoint library which is being synced to your Windows 10 computer. You can follow similar steps if you are using a Mac or Windows 11 computer (though the screens will vary slightly). If your SharePoint library is not being synced to your computer, this is not the correct tutorial for you.
If you would like to see how the recipient will receive the document sent this way, the please refer to the article Receive a link to a file (Specific).
If you have questions about this, please let us know and we will be happy to assist you.